Services / Finance operations
Reconciled, collected, closed.
Payout reconciliation, receivables and close coordination built as controlled workflows for your finance team or the recurring client files your firm serves.
Build price and delivery timing follow the paid assessment and agreed acceptance tests. Fixed-scope builds start at $8,500.
The short version: Three finance workflows make useful starting points because they repeat and leave evidence. Payout reconciliation must explain each net settlement. Receivables must distinguish routine follow-up from a dispute. Close coordination must show what is complete, late or exceptional. We design one workflow around your sources, rules, reviewers and acceptance tests before proposing a wider system.
The problem
Three problems, one root cause.
None of these are hard. They're just relentless, and they're all being done by hand.
A net deposit from Amazon or Shopify is not revenue: it's already had fees, refunds, advertising and reserves taken out, and a standard bank feed books the whole thing as sales. Meanwhile Amazon settles every fourteen days, so a single payout straddles two months and the reconciliation never quite ties. Multiply across channels and the books stop being trustworthy.
Receivables and close work have the same operational shape: repeated checks, missing context and exceptions that need an owner. The assessment uses your aging, settlement and close data to establish the actual cash, time and control consequence rather than applying a generic benchmark.
each fee, refund, reserve and tax component tied to the settlement.
Control designevery exception has evidence, an owner and a review status.
Control designfinal posting, payment release and accounting judgment stay authorized.
Authority boundarytime, exception and cycle baselines are agreed before the build.
7astrix methodWhat we build
What we build, in order of payback.
- 1
Receivables and cash application
Follow-up segmented by how each customer actually pays, drafted in your tone, escalating properly, with disputes routed to a person rather than swallowed by a sequence. Payments can be matched against the evidence available, with partial and unreferenced items routed for review.
- 2
Payout reconciliation
A clearing account per channel. Gross sales in, every fee, refund, reserve and tax component out, so the transfer to your bank matches the payout exactly. Cut-off accruals for settlements that straddle month end. A monthly tie-out report you could hand an auditor.
- 3
Month-end close
Reconciliations performed rather than tracked, with only genuine judgment calls escalated. Recurring accruals delivered as drafted entries with their support attached. Variance commentary written from your own transaction detail, so the pack explains why margin moved.
- 4
Reporting on top
Once the underlying data is trustworthy, the management pack becomes generation rather than assembly. Covered in more depth on the reporting page, and usually the last piece rather than the first.
Honest comparison
Where finance software stops.
What the tools give you
- A checklist that tracks the close without performing a reconciliation
- Straight-through processing on easy invoices, an exception queue for the rest
- A connector per sales channel, and the accounting architecture left to you
- Reminder emails that treat your best customer like your worst payer
- A dashboard, when what the board needs is an explanation
What we build
- Reconciliations that actually run, escalating only what needs a decision
- One documented architecture across the agreed channels and entities
- Collections segmented by real payment behaviour, with disputes routed to humans
- Drafted journals with calculation and support attached, ready for review
- Systems your team owns and operates, documented, on your infrastructure
We are not trying to replace your finance team. We're trying to give them back the four days a month they spend proving that cash is cash.
Questions
What people ask us first.
We sell on Shopify and Amazon and our books never tie out. Is that normal?
Extremely, and it's structural rather than a mistake anyone made. The deposit is net, the bank feed books it as revenue, and Amazon's fourteen-day settlement cycle means one payout lands in two months. The fix is a clearing account per channel so gross sales go in and every deduction comes out separately.
Will automated chasing annoy our customers?
It's mostly a design question. Cadence is set per segment based on how each customer actually pays, the tone is drafted from your own correspondence, and anything going to a major account is reviewed first. Customers generally pay faster when the ask is consistent rather than sporadic and apologetic.
We're an accounting firm. Can you build this for our clients?
That is the partner model this offer is designed to test. The first client file establishes the workflow, controls and test set; similar files can then reuse the approved pattern. The assessment models deployment economics before a multi-client scope is proposed.
Does anything get paid or posted without a human?
No. Systems prepare payment runs, draft entries and flag anomalies. Releasing funds and posting final entries requires a named person with existing authority. That's a design rule, not a configurable setting.
Full pricing is on the pricing page, and how we scope work is on the method page.
Next step
Send us an aged receivables report.
Or a month of settlements, or your close calendar. Fifteen minutes on whichever hurts most and we'll tell you which baseline and control questions determine whether it is worth assessing.